a. Visa Application
1. Upon confirmation of application, students are reminded to confirm whether they need a visa or not prior to entrance into Malaysia at any of the following places:
i. Malaysian Embassy in the respective/nearby countries or
ii. Malaysian Consulate in the respective/nearby countries
iii. Ministry of Foreign Affairs/Immigration in the respective countries.
2. Applicants from countries who need visa to enter Malaysia:
i. Non-Commonwealth countries (countries never colonized by the British such as Thailand and Indonesia).
ii. Commonwealth countries are the following
• India
• Pakistan
• Bangladesh
• Sri Lanka
• Nigeria
iii. Countries with no agreement on visa with Malaysia.
3. If visa is needed, please bring your passport along with student pass approval letter from the Malaysian Immigration Department (the student pass approval letter will be posted to you) or offer letter from KUIS for those who apply single entry visa at the Embassy or Malaysian Consulate in your country. Student are required to contact the International Relations Unit in KUIS via telephone, fax, letter or e-mail for any enquires.
b. Student Pass Application (New Student)
1. All international students must hold a Student Pass during their study in KUIS. They are also required to submit the international passport with these documents to the officer in charge at the International Relations Unit during registration:
i. 3 copies of photographs
ii. 2 copies of international passports (please Photostat all pages in A4 Size).
iii. 2 Photostat copy of offer letter.
iv. Latest Academic Transcript / Bachelor Degree / Diploma / Certificate / Senior School / O Level /A Level.
v. A copy of leave letter & final examination result (if the student has studied in any public or private institutions of higher learning or schools in Malaysia).
2. Students are given until 1 week upon registration to complete the relevant documents. Students who fail to submit all completed documents after 1 week of registration will be given a warning or be terminated of studies.
3. All new students pass application will be forwarded to the Malaysian Immigration Department Headquarters in Putrajaya. It will take at least 30 days for the Malaysian Immigration Department to issue the Approval Letters. Therefore the student should begin the application process at least a month before registration date.
4. Student Pas sticker will be issued within 2 to 3 week by Selangor Immigration Department in Shah Alam and student are required to surrender the passport to International Relations Unit when passport needed.
Airport Pick-up Service
1. Students who have been approved the application of Student Pass from the Malaysian Immigration prior or upon arrival at KLIA/LCCT will be fetched by the college officer.
2. This service is not available to students who are on Social Visit Passes and who enter Malaysia via port entry other than KLIA/LCCT
3. Students who enter Malaysia via KLIA/LCCT and need a pick-up must inform the following items to the International Relations Unit a week in advance prior arrival (fadzil@kuis.edu.my, fazhammas@gmail.com, sms (+60) 19 2566614 fax (+60) 3 89268462/89257677). Please avoid coming in on a non working day or very late night as the College cannot guarantee there will be a college personal available.
• Departue date
• Flight No
• Estimated time of arrival in KLIA/LCCT or
4. Upon your arrival at Kuala Lumpur International Airport (KLIA/LCCT), students will be picked-up by the college officer who will assist the students to make the immigration clearance. To avoid confusion, students are advised to wait at the immigration area until the college officer is done with the clearance.
STUDENT PASS PROCEDURE
Student Pass
Last Updated (Tuesday, 24 November 2009 03:48)
Any foreigner who wishes to study in Malaysia is required to obtain Student Pass. Foreign students are allowed to study in Public or Private Educational Institutions whose courses have been approved by the Ministry of Higher Education and the intake of foreign student has the approval from the Ministry of Home Affairs. For foreign student who has been offered in the Public Institute of Higher Learning is required to apply through the institute itself. For new student in Private Institute of Higher Learning, an application should be made through the official website (E-Student Pass System) of the institute which is registered. Application for transfer to another Private Institute of Higher Learning should be made through E-Student Pass System. Application for extension of passes should be made through the respective Immigration Office.
How to Apply
Application has to be made through the respective Educational Institution prior entry
Requirements and Procedures:
Offer letter from Educational Institution. Nationals from The People's Republic of China and Commonwealth Independent States who wish to study in Public Educational Institutions are required to obtain prior consent from the Department of Higher Education, Ministry of Education Malaysia. Nationals from the People's Republic of China are required to obtain Entry Visa prior to entry. Completed Form IMM. 14 in duplicate. Two (2) copies of Passport/ Travel Document. Two (2) passport sized photographs. Except for nationals from The People's Republic of China, other nationals who have obtained approval to study through the respective Educational Institution are allowed direct entry into Malaysia. Students have to show their approval letters upon arrival. Special Pass will be issued to refer them to the respective State Immigration Department for issuance of Student Pass. Educational institution's representative is required to receive and attend to the student on arrival
Other Information
Only immediate families of students who are pursuing Post-Graduate courses will be considered Social Visit Pass according to the validity of the respective Student Pass Higher Educational Institution is required to sign Personal Bond prescribed under Regulation 18, Immigration Regulations 1963 as a guarantee that the person to whom such pass is issued will comply with the provisions of the Ordinance and of any regulations made there under. No fees charged for the Personal Bond.
Procedures to Take Up Employment for Foreign Student
Foreign student can be employed to work at : Ø Restaurants
Ø Petrol Station
Ø Mini market
Ø Hotels
Application to be submitted by the institution's representative together with the student to Immigration Headquarters for Private Institute of Higher Learning. Application from student of Public Institute of Higher Learning can be submitted to the state Immigration offices. Supporting letter from the institution (Public/Private Institute of Higher Learning) allowing the student to take up employment, and stating the semester holidays. Permission to work will be endorsed in student's passport. The institution (Public/Private) will have to furnish the name list of students that are working and student's performance report to Immigration Department every 3 months. Student is permitted to work on a temporary basis obly with 20 hours working period per week. Emplyoment as cashier is not allowed. Permission to work will be renewed/extended if good/high academic performance of the student is maintained.
Additional Info
Client Charter 7 working days
Private Institute of Higher LEraning Sector New application through website (e-student Pass) and transfer of institution to be submitted to Immigration Headquarters, Putrajaya.Application for extension of Student Pass can be submitted to State Immigration office.
Application for extension of StudentPass an besubmitted to Satte Immigration office
Public Institute of Higher Learning Application can be submitted at the State Immigration office
New application for students from India, Bangladesh and Pakistan aged 25 years old and above,should be submitted to State Immigration office.
Government/Private National School Sector Application can be submitted at State Immigration Office except for China national.
New application to be submitted to Immigration Headquarters, Putrajaya whereas application for extension can be submitted to State Immigration office.
Student Pass Application for Holder of Dependent Pass (Expatriate's Child) Application can be submitted to Immigration Headquarters, Putrajaya or any State Immigration office.
An endorsement, giving the permission to study will be given on the application's passport.
Expatriate's wife holding a Dependent Pass is restricted to work in all sector or to study at any local Institute of Higher Leraning, unless the pass is curtailed,and she is required to apply for a new pass to work or to study.
Issuance ofI-Kad for Foreign Student Effective May 2007, allforeign students are issued with I-kad as an identification.
Foreign student have to appear in person at Immigration Headquarters,Putarajaya or State Immigration office nearest to them for registration and biometric verification.
Students have to bring along passportsize photograph with white background and passport their passport.
I-kad will only be issued once Students Pass stiker is given.
Application for Visit Pass(Social) of Wife/Child/Mother/Father for holder Student Pass. - IMM.38 Form (if needed)
- Photocopy of passport of Student Pass holder
- Photocopy of application's passport
- Letter from the istitute (Public/Private Institute of Higher Learning/School)
- Proof of relationship
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